Employment Opportunities

Founded in 1884, Woodbury University is one of the oldest institutions of higher education in Southern California. With 26 practice-based, fully-accredited professional and liberal arts undergraduate and graduate majors, Woodbury is a non-profit institution dedicated to the student experience.

Learn more about Woodbury’s mission

Burbank Campus

Current available employment opportunities

ROLE AND RESPONSIBILITIES

Reporting directly to the Associate VP of Admissions, this position is responsible for managing the front line experience for the Admissions Office including answering the main Admissions Office phone number, greeting and welcoming Admissions visitors, management of the Admission Office Student workers, and  the campus tour and visit program.

 

RESPONSIBILITIES                                 (Estimated % of Time)

  1. Hire, train, schedule, and manage the Admissions Office student worker and tour guide student ambassadors in support of the Admissions Office enrollment goals. Assist in developing, providing training, and implementing a successful student worker program. Regularly observe and assess students and tours. Arrange training and development for student workers to support the Admissions Office. Setting the standard for exceptional customer service practices by providing outstanding service to all prospective students, enrolled students, and University constituents by greeting prospective students and their families upon arrival to campus. (30%)
  2. Responsible for covering the Admissions Office main phone number. (20%)
  3. Manage daily campus tour and visit requests / inquiries, providing potential visitors with additional information, scheduling assistance, and prompt follow-up. Responsible for communicating pre and post visit with all prospective student family visitors. Be able to conduct tours as needed for backup. Utilize CRM to coordinate on-campus visits. This includes scheduling the appointment that can encompass an admission interview and campus tour.  It can also encompass a meeting with financial aid, meeting with academic department of interest, observing a class and lunch.  This position will solidify and build a well-rounded campus visit schedule for each appointment.  (30%)
  4. Build and send confirmation letters and emails to prospective students and their families who will be visiting the campus. Complete confirmation appointment phone calls prior to meetings to all necessary parties. (5%)
  5. Evaluate visit program success through frequent assessment; provide reports to Director of Admissions highlighting return on investment, successes, and recommendations for improvements. (5%)
  6. Maintain extensive data on visitor numbers, behavior, and populations using client relationship management tool. (5%)
  7. Liaison/back-up for the Office Assistants and Campus Receptionist (if needed) and other duties as assigned. (5%)

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • Bachelor’s degree in a related field or equivalent desired.
  • 2-3 years administrative experience (higher-education experience preferred)
  • Consistently demonstrates excellent interpersonal, organizational and communication skills.
  • Demonstrate the ability to exercise judgment in order to shift priorities, organize multiple tasks simultaneously, and be able to work with minimal to no oversight.
  • Detail orientated and organized.
  • Advanced knowledge of Microsoft office suite (Word, PPT, Excel, etc.)
  • Complex reading and writing ability.
  • Able to learn new software quickly.

PHYSICAL REQUIREMENTS:

The following are the physical requirements of the position.

  • Ability to work Indoors/Outdoors: Extensive walking across campus grounds
  • Close vision, hearing/listening, and clear speech.
  • Available to work weekends if needed.
  • Lifting and carrying up to 15 pounds.
  • Hand/fingers dexterity to work with computers and filing.
  • Ability to utilize office equipment such as computers and copiers.
  • Works with/around and has verbal and face-to-face contact with others.
  • Works indoor and outdoor.

Resumes accepted until position is filled. Submit letter of interest addressing qualifications; resume; salary history; and names, addresses and telephone numbers of three references to:

Office of Human Resources
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91504
Email: Hr@woodbury.edu

Woodbury University is an EEO/AA Institution committed to multicultural diversity in its people and programs.

 

 

Role and Responsibilities

The Facilities departments seeks a motivated Administrative Assistant who will be responsible for assisting students, staff, and faculty for all campus facilities and maintenance related activities.   Communicates with appropriate contacts as problem arise and helps to find necessary solutions. Serves as administrative support for the Facilities / Maintenance team.

Responsibilities:

  • Serves as a first point of contact answering phones, dispatching work orders and maintaining School Dude system.
  • Generates monthly reports outlining all the activities and utilization of spaces for the VP, Administrative Services and HR.
  • Provide prompt and courteous customer service to all clients.
  • Adheres to and enforces all campus policies related to the facilities / maintenance requests.
  • Maintain daily calendar of workflow for the maintenance team.
  • Assist with budget/financial paperwork including processing purchase orders/invoices. Prepares expense reimbursements and processes and arranges travel as necessary.
  • Responsible for proving reminders to the maintenance team as needed for set-up and clean-up.
  • Other responsibilities include, updating and maintaining related documents.
  • Attend required trainings and meetings.
  • Other responsibilities as assigned.

Education & Experience:

  • Bachelor’s degree in a related field or equivalent desired.
  • 2-3 years logistics/planning/administrative experience (higher-education experience preferred).
  • Consistently demonstrates excellent interpersonal, organizational and communication skills.
  • Demonstrate the ability to exercise judgment in order to shift priorities, organize multiple tasks simultaneously, and be able to work with minimal to no oversight.
  • Detail orientated and organized.
  • Advanced knowledge of Microsoft office suite (Word, PPT, Excel, etc.).
  • Complex reading and writing ability.
  • Able to learn new software quickly.

Physical Requirements:

The following are the physical requirements of the position.

  • Close vision, hearing/listening, and clear speech.
  • Available to work evenings and weekends if needed.
  • Lifting and carrying up to 15 pounds.
  • Hand/fingers dexterity to work with computers and filing.
  • Ability to utilize office equipment such as computers and copiers.
  • Works with/around and has verbal and face-to-face contact with others.
  • Works indoor and outdoor.

Resumes accepted until position is filled. Submit letter of interest addressing qualifications; resume; salary history; and names, addresses and telephone numbers of three references to:

Office of Human Resources
Woodbury University|
7500 N. Glenoaks Blvd.
Burbank, CA 91504
Email: Hr@woodbury.edu

Woodbury University is an EEO/AA Institution committed to multicultural diversity in its people and programs.

Role and Responsibilities

Woodbury Information Technology team is responsible for deploying tools to support self-service data retrieval by business as well as developing advanced reporting, analysis and process automation, utilizing the Microsoft BI stack and other technologies. The BI developer supports the department and University by maintaining and improving BI tools and processes that consolidate information from independent IT systems and applications as well as developing and supporting new processes and data.

The position reports to the Vice President of IT. The BI developer is responsible of systems and business process analysis/documentation, and requirements gathering.  BI developer works collaboratively with many areas of the campus. This position works closely with the Lead software developer to align all data needs of the institution.

The ideal candidate will have a minimum of five years of experience in software development, with at least four years focused on SQL Server. Higher education experience is highly preferred. They will be comfortable in a dynamic environment with ample opportunity to implement cutting-edge technology. Strong, proven communication skills with business stakeholders is a requirement for success in this position as translating business users’ needs into BI system implementations is the core of our mission within the institution.

Responsibilities                                                                                                                   

  • Develop and support the SQL Server BI universe by creating tables, indexes, views, indexed views, functions, triggers, stored procedures, and tuning complex T-SQL queries
  • Create and support data load processes via SSIS and database refreshes
  • Support and troubleshoot SIS and any 3rd party application to solve data issues
  • Package queries into stored procedures and jobs for scheduling
  • Participate in design and impement datawarehouse
  • Implement ETL and  create packages with SQL Server Integration Services
  • Develop automated data audit and validation process to ensure end users are getting the right data
  • Experience with full implementation of SDLC
  • Participate in documenting all ETL processes and flows
  • Create and update business intelligence documentation
  • Meet with functional users in understanding, analyzing, and improving their business processes and procedures.
  • Coordinate with vendors and resolve issues.
  • Develop documentation for applications administration procedures.
  • Conduct training as needed.
  • Other duties as assigned.

Qualifications and Education Requirements

  1. A bachelor’s degree is required.
  2. 8-10 years of software development and systems analysis experiences is preferred. Experiences with software development life cycle and software/systems architecture best practices.
  3. Experience with the Ellucian PowerCampus Student Information System is highly desired or other ERP systems.
  4. Expertise should include: problem solving skills, programming, project management, report building, process analysis, and software development.
  5. At least three years of building complex electronic reports requiring relational database design experience. Statistical analysis experience is a plus.
  6. High expertise with information technology, along with the ability to communicate about those subjects to those with less or no expertise.
  7. Ability to work effectively with people at all levels of the University.
  8. Ability to work collaboratively.
  9. Strong oral, written communication skills and sound interpersonal skills.
  10. Experience and proficiency in Microsoft SQL Server 2005/ 2008 R2/2012/2014 and all its products and features, such as SSIS, SSAS, SSRS and Replication
  11. Good knowledge of BI Methodology and best practices
  12. Excellent communication skills to be able to work with business owners to develop and define key business questions and to build data sets that answer those questions
  13. High-level development skills and experience with T-SQL, SSIS, SSAS  and performance tuning
  14. Ability to read, analyze, interpret, and prepare technical documents
  15. Ability to design systems and applications based on analysts of business unit requirements
  16. A strong interest in business reporting and automation
  17. Must enjoy learning new technologies and meet new challenges with enthusiasm

Physical Requirements:

  1. Close vision, hearing/listening, and clear speech.
  2. Hand/fingers dexterity to work with computers.
  3. Walking, lifting and carrying up to 25 pounds.
  4. Ability to utilize office equipment such as computers and copiers
  5. Kneeling, stooping, bending, sitting, squatting, standing, etc.
  6. Works with/around and has verbal and face-to-face contact with others.
  7. Works indoors in an office environment the majority of the time.
  8. Complex reading and writing ability.

 APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

 Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

The position reports to the AVP, Admissions with primary responsibility for expanding the University’s outreach by collaborating with high schools and community colleges and attending fairs and events to meet with students and share information about Woodbury University. The position serves as a member of a dynamic professional team. Evening and weekend work required due to extensive recruitment travel.

Responsibilities   

  • Participates in development of recruiting strategy, including the selection of feeder schools.
  • Organizes and attends high school/college visits to recruit prospective students. Attends in and out of state recruitment events and is responsible for making own travel arrangements.
  • Establishes and maintain relationships and collaborations with high schools, community colleges, universities, language schools, corporate organizations, local cities and other constituents to increase the enrollment of undergraduate and graduate students.
  • Conducts classroom and group presentations at high schools, community colleges, language schools, corporate organizations and local cities.
  • Inputs prospective student data into data management system.
  • Other duties as assigned.

Qualifications and Education Requirements

  • Bachelor’s degree required.
  • Experience in Admissions and Recruitment in Higher Education is highly preferred.
  • Customer service, sales or marketing experience with personal interaction is highly preferred.
  • Must possess general knowledge of higher education markets.
  • Great organizational skills and planning.
  • Must be able to work with all levels at Woodbury University and be committed to its mission.
  • Must be results oriented and have the ability to perform multiple tasks efficiently and effectively.
  • Must possess a relatively high level of communication skills and interpersonal skills with high energy.
  • Must have strong professional presentation skills and be comfortable presenting to small and large groups.
  • Computer proficient with advanced knowledge of Excel and Word.
  • Prefer good knowledge of enrollment management software(s) (Hobsons and PowerCampus).
  • Willingness and ability to travel extensively.
  • Possess valid driver’s license, proof of insurance, and reliable means of transportation.
  • Ability to juggle multiple tasks and able to work in a fast paced environment.

Physical Requirements:

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with/around and has verbal contact with others.

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

JOB SUMMARY

The Counselor reports directly to the Director of Counseling Services and is responsible for providing brief therapy and crisis intervention to a culturally diverse student population, and consultation and referral to faculty and staff. As part of the larger staff in Student Affairs, the Counselor collaborates and cooperates across divisions and departments to create a supportive University community, which encourages student learning, and development. In addition, the Counselor’s activities are performed within the limits of standards and ethical principles of their professional organization, as well as, applicable legal mandates for mental health professionals in the State of California.

RESPONSIBILITIES

  • Provide comprehensive individual, couples, family, and/or group counseling services to a diverse student body with a wide range of concerns including, but not limited to the following: adjustment issues, interpersonal relationships, stress and time management, conflict issues, anxiety, depression, grief and loss, eating disorders, substance abuse, and academic concerns.
  • Utilize a brief therapy model (e.g., solution-focused, rational-emotive behavior therapy, CBT, etc).
  • Provide crisis intervention (occasionally after hours) when needed.
  • Facilitate psychiatric hospitalization for students as required.
  • Provide information and referral for individuals who are ineligible for services.
  • Consult with concerned families/friends of students, staff, and faculty, as requested, and within limits of confidentiality.
  • Provide educational training and consultation to University faculty, staff, student leaders, and other campus groups regarding the prevention and identification of mental health concerns.
  • Provide crisis consultation to Residence Life, Student Affairs, Public Safety, and other administrative units of the University staff as needed.
  • Collaborate with other campus resources to provide ‘crisis debriefing’ to campus community in the event of community trauma.
  • Attend in-service trainings as appropriate and required.
  • Participate in case conferences.
  • Represent Counseling Services at campus events.
  • Adhere to ethical principles of the profession as articulated by their professional organization, as well as, applicable legal mandates for mental health professionals in the State of California.
  • Liaison with local doctors, hospitals, clinics, and other health and mental health treatment programs and agencies.
  • Other committees and duties as assigned.

EDUCATION & EXPERIENCE

  • Master’s degree in Counseling, Marriage and Family Therapy, Social Work or other related field and licensed or license-eligible in the state of California to perform psychotherapy.
  • Minimum 3 years of clinical counseling experience, working in Higher Education preferred.
  • Expertise and experience working with students/clients individually, in groups, as couples, and families.
  • Demonstration of program building skills (i.e., networking and outreach; enhancing types of resources offered)

PHYSICAL REQUIREMENTS

  • Close vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity to work with computers.
  • Walking, lifting and carrying up to 25 pounds.
  • Ability to utilize office equipment such as computers and copiers
  • Kneeling, stooping, bending, sitting, squatting, standing, etc.
  • Works with/around and has verbal and face-to-face contact with others.
  • Works indoors in an office environment the majority of the time.
  • Complex reading and writing ability.

Resumes accepted until position is filled. Submit letter of interest addressing qualifications; resume; salary history; and names, addresses and telephone numbers of three references to:

Office of Human Resources
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91504
Email: Hr@woodbury.edu

Woodbury University is an EEO/AA Institution committed to multicultural diversity in its people and programs.

Role and Responsibilities

Digital Marketing Assistant is responsible for working with the Director of Marketing, and as member of the University Advancement team, to help maintain /update Woodbury’s online presence, including planning, developing, tracking and deploying Woodbury University’s digital and online marketing strategy. The Digital Marketing Assistant will collaborate closely with the Director of Marketing, and other members of the University Advancement team.

RESPONSIBILITIES                                                                                                                         

  • Work with the Director of Marketing in managing the university’s web presence, including making updates.
  • Support the Director of Marketing to manage the University’s social media program, including helping to manage student social media ambassadors.
  • Assist the Director of Marketing with the university’s Search Engine Optimization (SEO) and Search Engine Marking (SEM) activities, including help with implementation.
  • Work in conjunction with other marketing activities at the university in order to effectively represent Woodbury.
  • Other duties as assigned: The University reserves the right to add / change duties anytime.

Qualifications and Education Requirements

EDUCATION & EXPERIENCE

  • Bachelor’s degree from accredited college/university.
  • Strong oral and written communication skills.
  • Two or more years of experience assisting with managing websites and social media, including experience with Google AdWords, the Google Display Network and social media advertising particularly within a higher education setting.
  • Knowledge of current technology and the application of ever-changing digital and social media communications strategies.
  • Highly creative with experience identifying target audiences and devising digital campaigns that engage, inform and motivate.
  • Experience using Google Analytics tools and other tools that track ROI.
  • Experience with WordPress is a plus.
  • Excellent written and communications skills. Professional knowledge of the press.
  • Experience in and overseeing print production and in website management.
  • Excellent interpersonal and team leadership skills.
  • Experience in art, design or education preferred.
  • Excellent attention to detail.

PHYSICAL REQUIREMENTS:

  • Ability to listen and communicate verbally.
  • Ability to operate office equipment.
  • Close vision, hearing/listening, clear speech and articulation.
  • Required sitting, standing, walking, bending, stooping.
  • Ability to lift and carry 15-20 pounds (supplies, etc.)
  • Complex reading and writing ability.
  • Analyzing, perception/comprehension and judgment/decision-making ability.
  • Simple to complex mathematical ability.

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

 

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

Role and Responsibilities

The position reports to the Dean of Student Affairs and provides students with individual, couples, and group counseling; including counseling assessment and referrals, workshops, outreach to community resources, crisis intervention, and consultations.

RESPONSIBILITIES                                                                                                                                           

  • Provide individual, couples, and group counseling to students.
  • Plan, develop, administer, and coordinate goals and activities of the Counseling Center conducive to the well-being of students.
  • Provide screenings, assessment, counseling and consultations, education and referrals in the area of emotional and mental health (alcohol and substance abuse, eating disorders, anxiety, and depression).
  • Establish liaison with local doctors, hospitals, clinics, and other mental health treatment programs, as well as agencies (e.g., learning disabilities, stuttering, and speech clinics).
  • Organize and implement outreach programs on campus:
  • Academically related workshops and activities: mid-term preparation and study skills, finals week stress-free zone, learning disabilities/accommodations and referrals.
  • Health-related workshops and activities: annual national mental health observances; e.g., mental health awareness, alcohol and drug awareness, anxiety, depression and eating disorders awareness and screenings, employee fitness day.
  • Assist the Campus Nurse in the Health Office with health-related workshops and activities: HIV testing, health fair, STD awareness, cancer awareness, and the Great American Smoke-out.
  • Work with a diverse student population on a wide range of concerns, including adjustment issues, interpersonal relationships, stress and time management, conflict issues, anxiety, depression, loss and grief, counseling related to career and academic concerns. Counseling students mandated as part of the disciplinary process.
  • Implement Orientation programs:
  • Lead workshop for RA staff in stress management and in recognition of signals of disturbances among students in the Residence Halls.
  • Lead workshop for Weekend College students in stress management and in adjustment issues related to working adults in school.
  • Assist the Dean and staff in orientation activities.
  • Provide miscellaneous supportive activities for students:
  • Retention–work with students who consider dropping out of school.
  • Write letters of recommendation and appeal letters.
  • Assist students with class projects.
  • Provide crisis intervention assistance in counseling, consultation and referrals.
  • Enhance professional development, including attendance at the American College and Personnel Association (ACPA) annual convention, the Organization of College Counseling Directors of Higher Education (OCCDHE), and other meetings as the opportunity arises such as the Subtle Substance Abuse Screening Inventory (SASSI), and member of the American Red Cross Mental Health Disaster Team. Also attend training workshops, participate in continuing education to keep current in the field of counseling and mental health.
  • Supervise Associate Marriage and Family Therapist (AMFT) and provide BBS qualified supervision.
  • Supervise Healthy Living Program Coordinator in the implementation of “Healthy Living” activities.
  • Must have completed 6-hour BBS Supervisor Training.
  • Other duties as assigned

Qualifications and Education Requirements

  • Graduate degree in clinical psychology or related counseling field.
  • Minimum of five years’ experience as a licensed clinician and supervisor in a college or university position. Prefer three years demonstrated administrative experience including supervisory.
  • Licensed in the State of California.
  • Principles and practices of effective management and supervision.
  • HIPAA, FERPA, and other relevant guidelines and policies.
  • Budgetary practices and control.
  • American Psychological Association professional standards and guidelines, professional code of ethics and other related state and federal laws.
  • Safety policies, practices, procedures and requirements of the department, and university. Ability To:
  • Deliver exceptional interpersonal skills to communicate with a range of students, faculty, staff, and parents, who are often under extreme stress.
  • Communicate information and ideas effectively to the public both orally and in writing
  • Meet deadlines, and manage the work of others; organize and manage projects
  • Be creative, resourceful, and adept at solving problems.
  • Analyze situations accurately and adopt an appropriate course of action.
  • Interpret, apply and explain rules, regulations, policies and procedures to a range of staff, students, faculty, parents, and college administrators.
  • Establish and maintain cooperative and effective working relationships with colleagues.
  • Work confidentially and exercise appropriate discretion.
  • Effectively coach or mentor beginning counselors.
  • Demonstrate appropriate role behavior for mental health professionals as a model for beginning counselors.
  • Engage with diverse constituencies
  • Work cooperatively with others and maintain effective customer service towards all persons contacted during the course of job performance.
  • Demonstrated commitment to diversity.
  • Experience with students in a higher education setting.
  • Experience with the learning disabled.
  • Clear communication skills.

PHYSICAL REQUIREMENTS:

  • Good hearing and listening skills.
  • Clear speech and articulation.
  • Upper/lower body flexibility.
  • Work alone but has face-to-face contact with others.
  • Work indoors and outdoors.
  • Reading and writing skills.
  • Analyzing, perception/comprehension, memorizing ability.
  • Judgment and decision making ability.

Resumes accepted until position is filled. Submit letter of interest addressing qualifications; resume; salary history; and names, addresses and telephone numbers of three references to:

Office of Human Resources
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91504
Email: Hr@woodbury.edu

Woodbury University is an EEO/AA Institution committed to multicultural diversity in its people and programs.

 

 

The Game Art & Design program at Woodbury University in Burbank, California is rapidly growing. We are looking for experienced part-time faculty, in both the game design and game art fields, for our Fall 2019 classes.

The game design courses in need of instructors are:

Game Design Fundamentals

This course covers the basics of what makes a game “a game”.  Students design and develop both tabletop board games and simple computer games with the Unity3D game engine.

Topics include examination and deconstruction of different game types, boardgame playtesting with discussions and breaking them down into their formal, dramatic and dynamic structural elements.

The following game design and development courses work primarily in Unity3D and C#.

Level Design

Best practices for developing, prototyping and playtesting game levels for both 2D and 3D games.

User Interface Design

The design and realization of effective, clear icons, onscreen indicators, HUD elements, menus, options screens, and their layouts using Unity, Adobe Illustrator and XD.

Degree Project

Mentor student developers through their original Senior-level game projects in Unity.

The game art courses in need of instructors are:

Maya: 3D Art Fundamentals

Materials, Lighting & Rendering (Maya, Quixel Suite, Substance Painter)

3D Character Design & Modeling (Zbrush, Substance Painter)

3D Character Animation (Maya, Motion Builder, both keyframe and motion capture data)

A substantial, technically proficient working knowledge of key software is desired, which includes Maya, Zbrush, Substance Painter, Marmoset Toolbag, Motion Builder, Adobe Creative Cloud, and the Unity3D (preferred), or Unreal game engines.

Requirements for all Adjunct Professors:

  • Familiarity and knowledge of many video games, old, and new.
  • Experience managing class rosters, attendance, timely grading of assignments.
  • Able to provide critical, informed, and creative feedback to students.
  • Published game title(s) a major plus.

How to Apply:

All documents should be sent electronically and include:

(1) a current resume/CV which lists educational and employment history, and includes a link to your design or art work;

(2) a letter of interest to:         Attn. GAME, Email: HR@woodbury.edu

Human Resources Office
Woodbury University
7500 N Glenoaks Blvd
Burbank, CA  91504-1052
Email: HR@woodbury.edu
Fax:  818-767-7567

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

The Security Specialist position serves as a specialist in the development, implementation and administration of internal facility security functions. This role analyzes and develops security documents and manuals for the university and maintains appropriate levels of controls as established by the Security Coordinator. This position is responsible for managing the campus wide electronic access control, video surveillance and other security-related functions to ensure the safety of students, staff and faculty, and to protect a variety of physical assets. This position performs periodic security inspections and processes special accesses and debriefing as necessary.

Responsibilities:

Access Control—25%

  • Maintains an integrated role-based access control utilizing the eFusion security platform. Issuing access cards to staff and faculty.
  • Briefs incoming staff and faculty on security processes and debriefs outgoing staff.
  • Assist with monitoring video surveillance system.

Safety & Emergency Response—25%

  • Supports the campus with assisting in the development of an Emergency Response Plan.
  • Manages annual campus wide fire drills and safety & security training.
  • Assists with the institution of a “See Something Say Something” culture.
  • Performs periodic and random security inspections and prepares security reports as necessary. Issues security violation citations as required by inspections.

Mandatory Reporting—20%

  • Assists with the development and publishing of the Annual Security & Fire Safety Plan (ASR) adhering to the Clery Act.
  • Creates and distributes security manuals, documents and records. Maintains facility security requirements and implements procedures for safeguarding property and customer furnished data.
  • Assists with the daily activity reports (DAR) process. As needed records and advises senior management of deficiencies and remedial/disciplinary efforts to better address any deficiencies.

Parking—15%

  • Manages the Rydin parking process, issuing parking passes to students, staff and faculty.
  • Assists in the implementation and integration of the automated reporting flow with IT & HR.

Training—15%

  • Conduct a variety of security awareness training with new staff and the campus community.

Competencies:

  1. Problem Solving/Analysis.
  2. Communication Proficiency.
  3. Ethical Conduct.
  4. Customer/Client Focus.
  5. Stress Management/Composure.
  6. Thoroughness.
  7. Technical Capacity.

Required Education and Experience

  • A Bachelor’s degree and two years of security and/or criminal justice experience. Excellent oral and written communications skills required. An active Driver’s License is required.
  • Ability to work closely with all university constituencies on a regular basis and in emergencies.
  • Ability to utilize the computer, prepare reports using MS Excel and Word.
  • Ability to work closely with local police and fire agencies.
  • Working knowledge of customer security requirements and incident investigation.
  • As necessary: the ability to work long, irregular or flexible hours, including early mornings, nights, weekends holidays and during shut down periods, as necessitated by projects, situations, or other matters. The regular workday is from 9 am – 6 pm.
  • Military training a plus.
  • Campus law enforcement / security a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing all day. The employee must frequently lift and/or move items of at least 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel

Travel is expected for this position.

 

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

DUTIES INCLUDE:

Answers telephone and assists callers; responds to general information requests, receives and directs visitors, schedules appointments, assist with everyday office activities. Checks the general voicemail regularly, forwarding messages to appropriate staff members, types and prepares correspondence, memos, reports, and other documents using a computer; opens, sorts, and distributes mail, sets up, maintains, updates and organizes office records and files; files all materials promptly, photocopies correspondence, memos, reports and other documents; provides support to faculty, students, and staff; assists in special projects as necessary, orders, maintains, and distributes supplies, ensures the office equipment is in working order (copier, phones, printer, computers, Internet, etc.), keeps lobby and supply/copy room neat and orderly, may perform secretarial duties, takes minutes at meetings, prepares and arranges meetings and workshops, gathers information to be included in monthly newsletter, must be available to assist with unexpected needs as they arise, performs related duties as required.

MINIMUM QUALIFICATIONS:
Education and Experience
Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  • High School graduation or equivalent.
  • One-two years of secretarial experience. Knowledge, Skills, and Abilities:

Knowledge of:

  • Basic computer skills including knowledge of current word processing, database, and spreadsheet software.
  • English usage, grammar, spelling, and punctuation.
  • Simple bookkeeping and record keeping methods and procedures.
  • Modern office methods and procedures.

Skill in:

  • Typing at a minimum of 45-50 wpm.
  • Effective verbal and written communication.
  • Telephone communications.

Ability to:

  • Communicate effectively in written and oral form.
  • Develop and maintain effective working relationships.
  • Maintain confidentiality.
  • Operate telephone, computer, and standard office equipment.
  • Occasionally lift up to 20 pounds.]
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.
  • Sustain frequent movement of the fingers, wrists, hands, and arms.

Applications: Are accepted and will remain on file until a temporary position becomes available at which time you will be called to obtain interest. Please submit a letter of interest addressing qualifications; resume; and names, addresses, and telephone numbers of three professional references, to:

Human Resources Office
Woodbury University
7500 N Glenoaks Boulevard
Burbank, CA 91504-1052
Fax – 818-767-7567
E-Mail: HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

Overall Responsibilities

Seeking an innovative, collaborative, results oriented leader to serve as the Vice President for Development & Marketing at Woodbury University. The Vice President serves as a member of the President’s Cabinet, reporting to the President.  Through inspirational leadership and effective collaboration will lead the team to develop strong relationships with key constituents, secure private support for the benefit of the University and its mission. S/he is a strong leader who is responsible for leading and establishing effective and trustworthy stewardship of all donors by actively participating in identifying, cultivating and nurturing relationships and connections that result in strong annual fundraising activities. The Vice President will set the vision, design and implement comprehensive institutional fundraising programs, in collaboration with the President and the leadership of the University, ensuring that all activities and resources align with the University’s priorities. Vice President will be responsible for developing robust systems and implementing strategies to prepare for a major capital campaign and engage new donors while retaining current donor base. The team is comprised of the three functional areas: major gifts, alumni relations and marketing. The marketing team is comprised of functional experts who develop strategies for and implement marketing across print, digital, social and phone mediums, utilizing data analytics. Exceptional leadership and communication skills are required for effective partnership with the Woodbury Community.

Responsibilities:

  • Advances the mission, vision and short and long-term goals of the university in concert with the University President.
  • Continually assess performance and make necessary adjustments as necessary. Deploy resources to best achieve overall fundraising goals, utilizing metrics.
  • Work closely with the President in all phases of development and campaign leadership activities.
  • Serve as a member of the University Leadership Team and maintain close working relationships with members of the Board of Trustees and key alumni/parents/friends.
  • Maintain a dynamic portfolio of high net worth individuals and secure major, capital and planned gifts, as well as advanced annual gifts and endowment support.
  • Develop and implement plans to advance the University financially through a comprehensive, coherent and consistent development program that includes annual funds, mini-campaigns, grants, major gifts and planned gifts.
  • Create and execute strategies to meet all phases of fundraising objectives that utilize best practices in annual, major and planned first programs to meet fundraising goals.
  • Ensure effective processes in all phases of donor qualification, cultivation, solicitation and stewardship.
  • Prepare for upcoming campaign through comprehensive and effective campaign planning and execution.
  • Develop, implement and continually improve processes for developing, assessing and revising annual school and unit specific fundraising plans.
  • In close collaboration with schools and units, develop annual donor and dollar goals for all schools and units. Develop regular reporting tools and analysis ensuring consistency and standards across all schools/units.
  • Hire, train, inspire and guide direct reports and the entire development team towards accountable, goal-oriented outcomes.
  • Develop annual plans and budgets for Alumni Relations, Annual Fund, Gift Planning, Comprehensive Campaigns, Major Gifts, Grants Development, Stewardship & Fundraising Services, as well as University Marketing and Communications.
  • Serve as the liaison for Development & Marketing to the Board of Trustees and the Board of Trustees Development & Marketing Committee.
  • Devise and implement effective internal and external messaging and methods of development communication.
  • Serve as an exemplary University advocate in the community.
  • All other duties as assigned by the President.

 

Qualifications:

The incumbent will display a record of leadership and accomplishment in development with a proven track record of achieving and exceeding fundraising success, especially with campaign planning/execution and in major gift solicitations. Strong organizational, supervisory, and leadership capabilities are required.

Bachelor’s degree required, and a master’s degree is preferred. A minimum of seven years of demonstrated success in designing, leading and managing comprehensive advancement programs, preferably in an educational setting. Demonstrated ability to raise and sustain philanthropic and organizational support. Familiarity with Southern California’s philanthropic and business communities preferred.

Ability to understand and match the needs and objectives of prospective donors with the fundraising goals of the University. Excellent leadership and management skills, experience in the development and management of a diverse staff and the ability to train and mentor staff and colleagues. The ability to work effectively with many diverse constituencies in a university environment. High level communication skills to express the University’s mission, fundraising and public affairs objectives verbally and in writing to varied audiences; including potential donors, community members and alumni.

Physical Requirements:

  • Close vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity to work with computers.
  • Walking, lifting and carrying up to 25 pounds.
  • Ability to utilize office equipment such as computers and copiers
  • Kneeling, stooping, bending, sitting, squatting, standing, etc.
  • Works with/around and has verbal and face-to-face contact with others.
  • Works indoors in an office environment the majority of the time.
  • Complex reading and writing ability.

Resumes accepted until position is filled. Submit letter of interest addressing qualifications; resume; salary history; and names, addresses and telephone numbers of three references to:

Office of Human Resources
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91504
Email: Hr@woodbury.edu

Woodbury University is an EEO/AA Institution committed to multicultural diversity in its people and programs.

San Diego Campus

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