fbpx

Careers

Founded in 1884, Woodbury University is one of the oldest institutions of higher education in Southern California. With 26 practice-based, fully-accredited professional and liberal arts undergraduate and graduate majors, Woodbury is a non-profit institution dedicated to the student experience.

Learn more about Woodbury’s mission

Burbank Campus

Current available employment opportunities

Description

Woodbury University invites applications for the position of an Academic Advisor. This position is overseen by the Title V HSI Grant Activity Director and reports to the Interim Assistant Vice President of Academic Affairs. The Academic Advisor supports students in three new STEM undergraduate degree programs: Sustainable Practices, Construction Management, and Environmental Science. These programs provide high-demand career options for our students, many of whom are underrepresented in these fields. The Academic Advisor supports the implementation of a centralized advising program that assists students in mapping degree plans to achieve their educational and career goals. The advisor helps students choose elective courses that support their plans; sequence those courses to meet enrollment, program, and prerequisite requirements; and maintain the plans as goals and circumstances change. The advisor liaises with faculty mentors who provide discipline-centered perspectives, a community outreach coordinator that supports work-based experiences, and a financial sustainability advisor.

The successful applicant must have a holistic view of undergraduate education. The position requires working as a student advocate in two primary areas: academic, which involves working with program chairs and faculty mentors, and administrative, which involves working with Student Affairs, Career Services, Financial Aid, the Registrar’s Office, and campuswide university stakeholders to develop advising and registration systems. Together with this team, the Academic Advisor helps implement a multifaceted student support network to guide students throughout their academic journey. We seek candidates with professional experience and a demonstrated interest in promoting an inclusive culture. This position is funded by a DOE Title V grant through the Developing Hispanic-Serving Institutions Program.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $22.00 – $24.20 (commensurate with experience and qualifications).

Responsibilities

  • Assists the primary Academic Advisor with the ongoing development and implementation of an advising program that supports students in mapping degree plans to achieve their educational and career goals.
  • Aids in course selection to ensure appropriate sequencing to meet enrollment, program, and prerequisite requirements, and maintains plans and goals as circumstances change.
  • Collaborates with faculty and Career Services staff to implement an advising program that primarily supports student success in three new STEM programs.
  • Coordinates with Career Services to assist students with goal setting and planning; current transfer, graduation, and degree completion requirements; and appropriate course registration.
  • Assists the primary Academic Advisor in structuring the new advising program, using concepts and guidelines from resources such as the Council for the Advancement of Standards in Higher Education (CASE), National Academic Advising Association (NACADA), and What Works Clearinghouse’s (WWC) Strategies for Post-Secondary Students in Developmental Education Practice Guide.
  • Effectively manages and utilizes university systems to monitor and provide information to students and participates in campus committees that help students overcome obstacles and achieve their academic goals.
  • Supports Academic Affairs with management of new student orientation activities related to academic advising.
  • Partners with campuswide stakeholders to support academically at-risk students by preparing retention plans and providing class registration assistance.
  • Prepares monthly reporting documents as required by the Title V HSI grant.
  • Other duties as assigned by Assistant VP, Academic Affairs, the Title V HSI Grant Activity Director, and Academic Advisor.

This position is designated as Campus Security Authority (CSA) based on the job functions:

  • A Campus Security Authority (CSA) is an individual, who by virtue of their university responsibilities and under the Clery Act, is designated to receive and report criminal incidents to the Department of Public Safety so that they may be included and published in the university’s Annual Security Report.

Qualifications and Education Requirements

  • Bachelor’s degree required in education, counseling, student development/student affairs, or a related field.
  • Three years’ minimum experience in education, preferably post-secondary experience with first-year, transfer, and/or graduate students.
  • Experience working with Latinx, low-income, and historically underrepresented students, and issues relevant to ethnic minority populations.
  • Knowledge of higher education curricula and willingness to keep current with trends in higher education and all university academic programs.
  • Excellent oral and written communication skills, including computer literacy with knowledge of word-processing and spreadsheets.
  • This nonexempt position may require availability on evenings and weekends.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical, and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with and has verbal contact with others.

Learn more and Apply Now

Description

Woodbury University invites applications for the position of Administrative Assistant in the Student Affairs. The individual will assist in the creation of a positive student experience by coordinating student affairs administrative processes and supporting students’ developmental needs. The candidate must be well organized, have strong problem-solving abilities, and can meet critical deadlines. We are looking for a motivated self-starter who is people-oriented and gets along well within a team.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $21.68 – $22.64 (commensurate with experience and qualifications).

Responsibilities

Administrative                                                                                                                                                               

  • Schedule student meetings and other appointments utilizing Outlook.
  • Manage administrative and organizational functions which further the mission of the Student Affairs office.
  • Updates and maintains webpages.
  • Maintain the Student LMS Database for Title IX training: assigning new students, running reports, sending reminders, and responding to students’ questions.
  • Maintain all Conduct files as needed by supervisor.
  • Attends and takes notes at meetings as needed.
  • Is the main Student Affair’s point of contact person for employees, students, and guests in regards to Q&A, assistance, and passing on information to the rest of the team.
  • Creates and submits reimbursement forms for the supervisor.
  • Creates and maintains monthly calendars and assigns shift rotations for Student Affairs, Professional Staff, and CARE Team.
  • Handles the administrative needs of the Professional Staff, CARE Team, weekly email updates, creating flyers, and managing emails.
  • Assist the supervisor in updating and maintaining the Student Handbook.

Assist RLC with Housing Administrative duties:                                                                                                                                                                                                                 

  • Maintain and regularly update confidential student rosters and occupancy lists.
  • Gathers and maintains data within the student-housing database for use in daily, weekly, monthly, and yearly reports.
  • Assists with creating student accounts, assigning rooms, submitting maintenance tickets.
  • Assists with all major Housing events including move-in and move-out.

General                                                                                                                                                                           

  • Assists with daily administrative needs such as monitoring Student Affairs email and phone calls.
  • Assists Student Affairs during Campus Events, including Graduation.
  • Create and maintain all flyers for the department and events as needed.
  • Attend weekly Student Affairs meetings and ad hoc meetings as necessary.
  • Provide quality customer service and positive interactions to parents, students, and University staff.
  • Other duties as assigned.

This position is designated as Campus Security Authority (CSA) based on the job functions:

  • Campus Security Authority (CSA) is an individual, who by virtue of their university responsibilities and under the Clery Act, is designated to receive and report criminal incidents to the Department of Public Safety so that they may be included and published in the university’s Annual Security

Qualifications and Education Requirements

  • Bachelor’s degree in a related field or equivalent preferred
  • 2-3 years of administrative experience (higher education experience preferred)
  • Consistently demonstrates polished interpersonal, organizational and communication skills.
  • Demonstrate the ability to exercise judgment in order to shift priorities, organize multiple tasks simultaneously, and work with minimal direction.
  • Detail orientated and organized.
  • Ability to collaboratively with other staff.
  • Advanced knowledge of Microsoft office suite (Word, PPT, Excel…)

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical, and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with and has verbal contact with others.

Learn More and Apply Now

San Diego Campus

Current available employment opportunities

Translate »