Employment Opportunities

Current job openings at Woodbury University are featured on this page.

About Woodbury University

Founded in 1884, Woodbury University is one of the oldest institutions of higher education in Southern California. With 26 practice-based, fully-accredited professional and liberal arts undergraduate and graduate majors, Woodbury is a non-profit institution dedicated to the student experience.

Learn more about Woodbury’s mission

 

 

 

Burbank Campus

Position: Assistant, Associate or Full Professor of Animation and Chair of the Animation Department
Type of position: Full-Time Ranked Renewable Term

Woodbury University’s School of Media, Culture & Design (MCD) invites applications for a full-time Associate or Full Professor of Animation who will also serve as Department Chair. Faculty rank and salary commensurate with experience and education. Position begins August 16, 2019.

The Animation program at Woodbury University is poised at an exciting juncture. Launched in the year 1997, the program is currently home to over 120 students. Our student enrollment has been growing by 10-15% annually, with 3 full-time faculty and 21 adjunct faculty members. Our campus is strategically located near the major animation studios, including Disney, DreamWorks, Nickelodeon and Warner Bros. More detail about the program may be found at: https://woodbury.edu/program/school-of-media-culture-design/animation

We seek a candidate with a collaborative spirit and a vision for moving the Animation curriculum forward into the 21st century. We are interested in candidates who demonstrate a sophisticated knowledge of animation. The successful candidate must be an active professional in the world of animation, possess comprehensive knowledge of current animation production pipelines, and be able to teach at multiple levels across the animation program. The Chair of Animation is responsible for administering all aspects of the program, and for teaching within the discipline. Chair duties include faculty hiring, course planning and scheduling, curriculum development, maintaining assessment and accreditation standards, student advising, student recruitment, community outreach, and other duties as needed.

As part of the School of Media, Culture, & Design, the Animation Department especially welcomes those candidates who are committed to an interdisciplinary approach to teaching and learning. The candidate will be expected to collaborate with faculty in the seven other departments housed within the School of MCD (Applied Computer Science, Communication, Fashion Design, Film, Game Art & Design, Graphic Design, and Psychology), to facilitate cross-disciplinary learning experiences for students. Contract renewal and rank advancement at Woodbury are contingent upon satisfying departmental and university criteria, which include effective teaching, meaningful engagement with the disciplines and profession through creative work and/or scholarship, and service to the university.

Woodbury University is a small, private, nonprofit university in Los Angeles. It was founded as Woodbury Business College in 1884 in downtown LA by educator and entrepreneur F. C. Woodbury. One of the first co-educational colleges in the West, Woodbury’s first class of students was roughly 50% male and 50% female. This commitment to diversity has remained one of Woodbury’s core principles. In 1937, Woodbury College moved to a new facility on Wilshire Blvd. New academic programs in design, architecture, liberal arts, and media were added to the curriculum as the school evolved, and Woodbury College became Woodbury University in 1974. In 1987, the University moved to its present home, a 22-acre campus in Northern Los Angeles straddling the boundary with the city of Burbank, on the site of a former convent. Woodbury University is now made up of four schools: The School of Business, School of Architecture, School of Media, Culture & Design, and the College of Liberal Arts. Woodbury University is a student-centered institution dedicated to transforming and preparing students for successful careers in the twenty-first century.

Requirements

  • Applicants should demonstrate an active career in animation or related media. A minimum Bachelor’s degree required along with at least 5 years of industry experience. Terminal degree (e.g., MFA, Master of Fine Arts) preferred and required for rank advancement.
  • Experience teaching at an accredited college or university.
  • The ideal candidate will have produced a strong body of work that reflects a high degree of animation knowledge, and a portfolio that demonstrates expertise in a significant breadth of animation.
  • A keen understanding of short-form filmmaking and narrative design are essential, in addition to a strong grasp of all aspects of storytelling, from conceptualization to development to delivery.
  • Technical proficiency in key software including Harmony, Storyboard Pro, Adobe Creative Suite, Maya, Zbrush, and TV Paint is desired. Proficiency with Nuke, Houdini, and Marvelous Designer are also a plus.

Review of applications begins immediately and will remain open until February 8, 2019. Candidates must submit:

  1. A letter of application outlining administrative experience, teaching interests and experience, and creative/research interests and experience
  2. A Curriculum Vitae
  3. An online portfolio or reel
  4. Three professional letters of recommendation

 

Send materials to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

Role and Responsibilities

Woodbury Information Technology team is responsible for deploying tools to support self-service data retrieval by business as well as developing advanced reporting, analysis and process automation, utilizing the Microsoft BI stack and other technologies. The BI developer supports the department and University by maintaining and improving BI tools and processes that consolidate information from independent IT systems and applications as well as developing and supporting new processes and data.

The position reports to the Vice President of IT. The BI developer is responsible of systems and business process analysis/documentation, and requirements gathering.  BI developer works collaboratively with many areas of the campus. This position works closely with the Lead software developer to align all data needs of the institution.

The ideal candidate will have a minimum of five years of experience in software development, with at least four years focused on SQL Server. Higher education experience is highly preferred. They will be comfortable in a dynamic environment with ample opportunity to implement cutting-edge technology. Strong, proven communication skills with business stakeholders is a requirement for success in this position as translating business users’ needs into BI system implementations is the core of our mission within the institution.

Responsibilities                                                                                                                   

  • Develop and support the SQL Server BI universe by creating tables, indexes, views, indexed views, functions, triggers, stored procedures, and tuning complex T-SQL queries
  • Create and support data load processes via SSIS and database refreshes
  • Support and troubleshoot SIS and any 3rd party application to solve data issues
  • Package queries into stored procedures and jobs for scheduling
  • Participate in design and impement datawarehouse
  • Implement ETL and  create packages with SQL Server Integration Services
  • Develop automated data audit and validation process to ensure end users are getting the right data
  • Experience with full implementation of SDLC
  • Participate in documenting all ETL processes and flows
  • Create and update business intelligence documentation
  • Meet with functional users in understanding, analyzing, and improving their business processes and procedures.
  • Coordinate with vendors and resolve issues.
  • Develop documentation for applications administration procedures.
  • Conduct training as needed.
  • Other duties as assigned.

Qualifications and Education Requirements

  1. A bachelor’s degree is required.
  2. 8-10 years of software development and systems analysis experiences is preferred. Experiences with software development life cycle and software/systems architecture best practices.
  3. Experience with the Ellucian PowerCampus Student Information System is highly desired or other ERP systems.
  4. Expertise should include: problem solving skills, programming, project management, report building, process analysis, and software development.
  5. At least three years of building complex electronic reports requiring relational database design experience. Statistical analysis experience is a plus.
  6. High expertise with information technology, along with the ability to communicate about those subjects to those with less or no expertise.
  7. Ability to work effectively with people at all levels of the University.
  8. Ability to work collaboratively.
  9. Strong oral, written communication skills and sound interpersonal skills.
  10. Experience and proficiency in Microsoft SQL Server 2005/ 2008 R2/2012/2014 and all its products and features, such as SSIS, SSAS, SSRS and Replication
  11. Good knowledge of BI Methodology and best practices
  12. Excellent communication skills to be able to work with business owners to develop and define key business questions and to build data sets that answer those questions
  13. High-level development skills and experience with T-SQL, SSIS, SSAS  and performance tuning
  14. Ability to read, analyze, interpret, and prepare technical documents
  15. Ability to design systems and applications based on analysts of business unit requirements
  16. A strong interest in business reporting and automation
  17. Must enjoy learning new technologies and meet new challenges with enthusiasm

Physical Requirements:

  1. Close vision, hearing/listening, and clear speech.
  2. Hand/fingers dexterity to work with computers.
  3. Walking, lifting and carrying up to 25 pounds.
  4. Ability to utilize office equipment such as computers and copiers
  5. Kneeling, stooping, bending, sitting, squatting, standing, etc.
  6. Works with/around and has verbal and face-to-face contact with others.
  7. Works indoors in an office environment the majority of the time.
  8. Complex reading and writing ability.

 APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

 Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

The position reports to the AVP, Admissions with primary responsibility for expanding the University’s outreach by collaborating with high schools and community colleges and attending fairs and events to meet with students and share information about Woodbury University. The position serves as a member of a dynamic professional team. Evening and weekend work required due to extensive recruitment travel.

Responsibilities   

  • Participates in development of recruiting strategy, including the selection of feeder schools.
  • Organizes and attends high school/college visits to recruit prospective students. Attends in and out of state recruitment events and is responsible for making own travel arrangements.
  • Establishes and maintain relationships and collaborations with high schools, community colleges, universities, language schools, corporate organizations, local cities and other constituents to increase the enrollment of undergraduate and graduate students.
  • Conducts classroom and group presentations at high schools, community colleges, language schools, corporate organizations and local cities.
  • Inputs prospective student data into data management system.
  • Other duties as assigned.

Qualifications and Education Requirements

  • Bachelor’s degree required.
  • Experience in Admissions and Recruitment in Higher Education is highly preferred.
  • Customer service, sales or marketing experience with personal interaction is highly preferred.
  • Must possess general knowledge of higher education markets.
  • Great organizational skills and planning.
  • Must be able to work with all levels at Woodbury University and be committed to its mission.
  • Must be results oriented and have the ability to perform multiple tasks efficiently and effectively.
  • Must possess a relatively high level of communication skills and interpersonal skills with high energy.
  • Must have strong professional presentation skills and be comfortable presenting to small and large groups.
  • Computer proficient with advanced knowledge of Excel and Word.
  • Prefer good knowledge of enrollment management software(s) (Hobsons and PowerCampus).
  • Willingness and ability to travel extensively.
  • Possess valid driver’s license, proof of insurance, and reliable means of transportation.
  • Ability to juggle multiple tasks and able to work in a fast paced environment.

Physical Requirements:

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with/around and has verbal contact with others.

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

Role and Responsibilities

Digital Marketing Assistant is responsible for working with the Director of Marketing, and as member of the University Advancement team, to help maintain /update Woodbury’s online presence, including planning, developing, tracking and deploying Woodbury University’s digital and online marketing strategy. The Digital Marketing Assistant will collaborate closely with the Director of Marketing, and other members of the University Advancement team.

RESPONSIBILITIES                                                                                                                         

  • Work with the Director of Marketing in managing the university’s web presence, including making updates.
  • Support the Director of Marketing to manage the University’s social media program, including helping to manage student social media ambassadors.
  • Assist the Director of Marketing with the university’s Search Engine Optimization (SEO) and Search Engine Marking (SEM) activities, including help with implementation.
  • Work in conjunction with other marketing activities at the university in order to effectively represent Woodbury.
  • Other duties as assigned: The University reserves the right to add / change duties anytime.

Qualifications and Education Requirements

EDUCATION & EXPERIENCE

  • Bachelor’s degree from accredited college/university.
  • Strong oral and written communication skills.
  • Two or more years of experience assisting with managing websites and social media, including experience with Google AdWords, the Google Display Network and social media advertising particularly within a higher education setting.
  • Knowledge of current technology and the application of ever-changing digital and social media communications strategies.
  • Highly creative with experience identifying target audiences and devising digital campaigns that engage, inform and motivate.
  • Experience using Google Analytics tools and other tools that track ROI.
  • Experience with WordPress is a plus.
  • Excellent written and communications skills. Professional knowledge of the press.
  • Experience in and overseeing print production and in website management.
  • Excellent interpersonal and team leadership skills.
  • Experience in art, design or education preferred.
  • Excellent attention to detail.

PHYSICAL REQUIREMENTS:

  • Ability to listen and communicate verbally.
  • Ability to operate office equipment.
  • Close vision, hearing/listening, clear speech and articulation.
  • Required sitting, standing, walking, bending, stooping.
  • Ability to lift and carry 15-20 pounds (supplies, etc.)
  • Complex reading and writing ability.
  • Analyzing, perception/comprehension and judgment/decision-making ability.
  • Simple to complex mathematical ability.

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

 

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

The Game Art & Design program at Woodbury University in Burbank, California is rapidly growing. We are looking for experienced part-time faculty for our Spring 2019 classes.

Game Design Courses:

The game design and development courses work primarily in Unity3D and C#, with various plugins as needed, and other apps such as crazybump, Adobe CC, Maya, etc.

— User Interface Design

The study of the foundation of interaction design, graphic design, information architecture, and usability design to create effective human-computer interaction (HCI) in video game interfaces.  Unity, Adobe CC, particularly Illustrator.

— Introduction to Unity Game Development

— Networked Game Development

Using Unity to build LAN multiplayer games from scratch.

— Professional Practices of the Game Industry

Covering the business of games, resume, job search & interviews, Personal Marketing Plan, Scrum, Game Testing QA (Test Flow Diagrams, Writing test plans, bug reports, online bug database use, Combinatorial Regression, Cleanroom, Certification Testing methods).

— Sound Synthesis & Design for Games

Using Native Instruments’ KOMPLETE Suite, Ableton Live 10 and many third-party plugins (Serum, KONTAKT Instruments, etc.).

— Degree Project

Mentor student developers through their original Senior-level game projects in Unity.

Game Art Courses

Individual courses include Introductory Maya, Introductory Zbrush, various levels of hard surface environmental modeling, 3D character modeling, advanced rigging, cinematic cut-scene animation, and use of mo-cap data.

A substantial, technically proficient working knowledge of key software is desired, such as Maya, Zbrush, Substance Painter, Quixel Suite, Marmoset Toolbag, Motion Builder, Adobe Creative Cloud, and the Unity3D (preferred), or Unreal game engines.

Requirements for all Adjunct Professors:

  • Familiarity and knowledge of many video games, old, and new.
  • Experience managing class rosters, attendance, timely grading of assignments.
  • Able to provide critical, informed, and creative feedback to students.
  • Able to instruct and guide students through best practices of game prototyping, play testing, iteration, presentation and collaboration.
  • Published game title(s) a major plus.

Application:

Review of applications will begin immediately and continue until the positions are filled.  All documents should be sent electronically to HR@woodbury.edu, and include: (1) a current resume/CV which lists educational and employment history; (2) a letter of interest:

Human Resources Office
Woodbury University
7500 N Glenoaks Blvd
Burbank, CA  91504-1052
Email: HR@woodbury.edu
Fax:  818-767-7567

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

ROLE AND RESPONSIBILITIES
The position reports to the Dean, Student Affairs in the Student Health Center/First Aid Office. As an integral part of the multidisciplinary team, the LVN utilizes the nursing process to provide therapeutic care to patients and is responsible for the assisting in the development and implementation of the campus Health Services Office functions. It requires a high level of professionalism, approachability, and knowledge in the field of Nursing.

Responsibilities                 (Estimated % of Time)

  • Utilize the nursing process to provide therapeutic care to university students. (20%)
  • Assess patients by checking vital signs, perform nursing assessment, provides immunizations, perform phlebotomy and other laboratory tests. (20%)
  • Support the Lead Administrator for the Student Health Insurance Plans with coordination information sessions, communication, assisting with daily questions / claims, providing the vendor contact information to students, and be the liaison between the vendor, business office and students for all student health benefit needs. (10%)
  • Document patient care services by charting in patient and department records. (5%)
  • Contribute to a work environment of caring and cooperation among a culturally diverse workforce and student population. (10%)
  • Assist in activities of the Health Services Office conducive to the well-being of students. (10%)
  • Assist with the organization and implementation of outreach and education programs on campus. (5%)
  • Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies; use equipment and supplies as needed to accomplish job results. (5%)
  • Maintain safe and clean working environment by complying with procedures, rules, and regulations and other duties as assigned. (5%)
  • Other duties as assigned. (10%)

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  1. Current, valid LVN license in good standing with the State License Board.
  2. Current Basic Life Support for Healthcare Provider card from the American Heart Association
  3. Use computer, printer, and software programs necessary to the position, troubleshoot and calibrate patient care equipment, perform technical patient care activities.
  4. Able to communicate effectively in English in person, in writing, and on the telephone.
  5. Knowledge of principles, methods, trends and practices pertaining to health services, legal mandates, policies, regulations including the LVN scope of practice concerning health services in California colleges, and program evaluation and reporting procedures.

PHYSICAL REQUIREMENTS:

  1. Able to: distinguish colors and smells as necessary for patient care, hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the work place/patient care, see adequately to read computer screens, medical records, and written documents necessary to position, discern temperature variances through touch.
  2. Clear speech and ability to articulate.
  3. Able to cover distance on campus quickly in the event of health-related emergency.
  4. Manual dexterity for physical assessment.
  5. Works with and around others.

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu
Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

Woodbury University’s School of Business seeks applicants for a full-time position in the Department of Marketing at the assistant or associate professor level starting August 2019.

Required:
Woodbury University’s School holds AACSB accreditation, which entails that candidates must meet AACSB’s standards of being Scholarly Academics (SA), which include an earned Ph.D. in Marketing (or have clear evidence of completing their degree before the end of 2019), active engagement in high quality research on marketing topics in relevant journals, presentations at national/international academic conferences, and a proven track record of high quality teaching in marketing at both the undergraduate (BBA) and graduate (MBA) levels. In addition candidates must have the capability to be a faculty advisor/mentor, as well as being actively engaged in service to the School and University community. A selected candidate must be authorized to work in the United States.

Preferred:
Preference will be given to candidates with a record of high quality teaching and a strong interest in teaching undergraduate (BBA) and graduate (MBA) courses in a variety of marketing subjects including Marketing Strategy and Marketing Research. Interest to teach undergraduate fashion marketing courses is also desirable.

The University:
Nestled between the Verdugo Mountains and Griffith Park, Woodbury University is located in Burbank, home of international film, television, animation, and post-production studios. Woodbury University is a student-centered and learning-centered institution dedicated to transforming and preparing students for successful careers in the twenty-first century. Founded in 1884, the small, private university has developed a philosophy and environment that nurtures creativity and accomplishment with bachelor’s and master’s programs in business, architecture, design, media, and the liberal arts.

School of Business:
Operating from a new state-of-the-art building, the School enrolls students in two degree programs. The BBA degree has a clear Management focus, but students can also major in Accounting, Marketing or Fashion Marketing. The MBA degree offers courses in a non-traditional format that meet in the evenings or weekends that accommodate the working student. All programs and courses offer a balance of theory and practice.

Remuneration:
Competitive and market based depending on rank with in the University’s ranking system.

Application:
Review of applications will remain open until the position is filled.  The application should include: (1) Letter of application detailing: a) interest in the position; b) research interests and accomplishments; c) teaching interests and experience; d) a teaching philosophy statement; and e) review of professional background. (2) Current curriculum vitae which clearly demonstrate the above mentioned requirements with special attention to meeting AACSB’s Scholarly Academic (SA) status.

Please send all application materials by e-mail to HR@woodbury.edu.

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91504-1052
Email: HR@woodbury.edu
Fax: 818.767.7567

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

The off campus Housing Assistant is a temporary, part time position that reports to the Associate Dean of Students.   This person will serve as the direct contact for students seeking resources for off campus housing. The incumbent is responsible for positively contributing to a high quality experience in locating off-campus housing including but not limited to:

  • Providing outstanding customer service, including responding to all inquiries in a timely and accurate manner
  • Serving as a first point of contact for off campus housing inquires
  • Working directly with students seeking off campus housing to identify and secure appropriate housing
  • Develops and maintains relationships with property managers for student referral
  • Counsels students on housing search strategies
  • Assists students with developing questions for potential roommates
  • Assists the housing team as needed

Qualifications:

  • High School diploma or equivalent, previous experience in customer service role.
  • Strong organization skills and attention to detail.
  • Effective verbal and written communication skills.
  • Excellent organizational and customer service skills.
  • May not be affiliated with any housing providers.
  • Familiar with the Burbank and surrounding communities housing market, preferred.
  • Residence life or leasing experience highly preferred.

Physical Requirements:

The following are the physical requirements of the position:

  • Good vision, hearing/listening, and clear speech
  • Hand/fingers dexterity
  • Simple to complex reading, writing, clerical and math skills
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds
  • Works with/around and has verbal contact with others

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, cover letter addressing qualifications and salary requirements to:

Human Resources Office
Woodbury University|7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

 Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

The Security Specialist position serves as a specialist in the development, implementation and administration of internal facility security functions. This role analyzes and develops security documents and manuals for the university and maintains appropriate levels of controls as established by the Security Coordinator. This position is responsible for managing the campus wide electronic access control, video surveillance and other security-related functions to ensure the safety of students, staff and faculty, and to protect a variety of physical assets. This position performs periodic security inspections and processes special accesses and debriefing as necessary.

Responsibilities:

Access Control—25%

  • Maintains an integrated role-based access control utilizing the eFusion security platform. Issuing access cards to staff and faculty.
  • Briefs incoming staff and faculty on security processes and debriefs outgoing staff.
  • Assist with monitoring video surveillance system.

Safety & Emergency Response—25%

  • Supports the campus with assisting in the development of an Emergency Response Plan.
  • Manages annual campus wide fire drills and safety & security training.
  • Assists with the institution of a “See Something Say Something” culture.
  • Performs periodic and random security inspections and prepares security reports as necessary. Issues security violation citations as required by inspections.

Mandatory Reporting—20%

  • Assists with the development and publishing of the Annual Security & Fire Safety Plan (ASR) adhering to the Clery Act.
  • Creates and distributes security manuals, documents and records. Maintains facility security requirements and implements procedures for safeguarding property and customer furnished data.
  • Assists with the daily activity reports (DAR) process. As needed records and advises senior management of deficiencies and remedial/disciplinary efforts to better address any deficiencies.

Parking—15%

  • Manages the Rydin parking process, issuing parking passes to students, staff and faculty.
  • Assists in the implementation and integration of the automated reporting flow with IT & HR.

Training—15%

  • Conduct a variety of security awareness training with new staff and the campus community.

Competencies:

  1. Problem Solving/Analysis.
  2. Communication Proficiency.
  3. Ethical Conduct.
  4. Customer/Client Focus.
  5. Stress Management/Composure.
  6. Thoroughness.
  7. Technical Capacity.

Required Education and Experience

  • A Bachelor’s degree and two years of security and/or criminal justice experience. Excellent oral and written communications skills required. An active Driver’s License is required.
  • Ability to work closely with all university constituencies on a regular basis and in emergencies.
  • Ability to utilize the computer, prepare reports using MS Excel and Word.
  • Ability to work closely with local police and fire agencies.
  • Working knowledge of customer security requirements and incident investigation.
  • As necessary: the ability to work long, irregular or flexible hours, including early mornings, nights, weekends holidays and during shut down periods, as necessitated by projects, situations, or other matters. The regular workday is from 9 am – 6 pm.
  • Military training a plus.
  • Campus law enforcement / security a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling and climbing all day. The employee must frequently lift and/or move items of at least 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Travel

Travel is expected for this position.

 

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

Role and Responsibilities

This position reports to the Associate VP, Admissions and requires communicating instructions and information on behalf of the Director of Admissions.  Responsibilities include the processing of all applications and assisting with fair and travel arrangements. The position requires exercise of independent judgment and may involve handling of sensitive or confidential information. The Senior Office Assistant is expected to foster a collaborative work environment while balancing the needs of our students, faculty, and staff.

Responsibilities                          (Estimated % of Time )

  • Process department check requests for the Office of Admissions and submit to Accounts Payable. (5%)
  • Perform regular audits of online application systems, databases, NIS system, files, test scores, cross-reference systems data, duplicates, etc. (10%)
  • Manage inventory including office supplies and collateral. (5%)
  • Process all undergraduate and graduate online applications from Hobson’s Apply Yourself and Common Application along with applications received by mail or in person. (45%)
  • Prepare applicant files with appropriate labels and tracking sheets. (15%)
  • Assist the Associate Director in coordinating the schedule of recruitment fairs and travel arrangements for all programs. (15%)
  • Liaison/back-up for the Office Assistants and Campus Receptionist (if needed) and other duties as assigned. (5%)

Qualifications and Education Requirements

Education & Experience

  • High school diploma or GED required (Bachelor’s degree preferred).
  • 2-3 years of administrative experience (higher education experience preferred)
  • 1 to 2 years of managerial/supervisory experience preferred.
  • Consistently demonstrates polished interpersonal, organizational and communication skills.
  • Demonstrate the ability to exercise judgment in order to shift priorities, organize multiple tasks simultaneously, and work with minimal direction.
  • Detail orientated and organized.
  • Advanced knowledge of Microsoft office suite (Word, PPT, Excel…)
  • Experience working with PowerCampus and Hobsons.
  • Availability to work weekends and evenings

Physical Requirements:

  • Close vision, hearing, listening, and clear speech
  • Hand and fingers dexterity
  • Continuous sitting, walking and picking up items up to 25lbs
  • Simple to complex reading, writing, and clerical skills
  • Ability to utilize office equipment such as computers and copiers

APPLICATION: Qualified persons should send a current resume, names and addresses of at least three references, and a cover letter addressing qualifications to:

Human Resources Office
Woodbury University
7500 N. Glenoaks Blvd.
Burbank, CA 91510-1052
HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

DUTIES INCLUDE:

Answers telephone and assists callers; responds to general information requests, receives and directs visitors, schedules appointments, assist with everyday office activities. Checks the general voicemail regularly, forwarding messages to appropriate staff members, types and prepares correspondence, memos, reports, and other documents using a computer; opens, sorts, and distributes mail, sets up, maintains, updates and organizes office records and files; files all materials promptly, photocopies correspondence, memos, reports and other documents; provides support to faculty, students, and staff; assists in special projects as necessary, orders, maintains, and distributes supplies, ensures the office equipment is in working order (copier, phones, printer, computers, Internet, etc.), keeps lobby and supply/copy room neat and orderly, may perform secretarial duties, takes minutes at meetings, prepares and arranges meetings and workshops, gathers information to be included in monthly newsletter, must be available to assist with unexpected needs as they arise, performs related duties as required.

MINIMUM QUALIFICATIONS:
Education and Experience
Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  • High School graduation or equivalent.
  • One-two years of secretarial experience. Knowledge, Skills, and Abilities:

Knowledge of:

  • Basic computer skills including knowledge of current word processing, database, and spreadsheet software.
  • English usage, grammar, spelling, and punctuation.
  • Simple bookkeeping and record keeping methods and procedures.
  • Modern office methods and procedures.

Skill in:

  • Typing at a minimum of 45-50 wpm.
  • Effective verbal and written communication.
  • Telephone communications.

Ability to:

  • Communicate effectively in written and oral form.
  • Develop and maintain effective working relationships.
  • Maintain confidentiality.
  • Operate telephone, computer, and standard office equipment.
  • Occasionally lift up to 20 pounds.]
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.
  • Sustain frequent movement of the fingers, wrists, hands, and arms.

Applications: Are accepted and will remain on file until a temporary position becomes available at which time you will be called to obtain interest. Please submit a letter of interest addressing qualifications; resume; and names, addresses, and telephone numbers of three professional references, to:

Human Resources Office
Woodbury University
7500 N Glenoaks Boulevard
Burbank, CA 91504-1052
Fax – 818-767-7567
E-Mail: HR@woodbury.edu

Woodbury University is an EEO/AA institution committed to multicultural diversity in its peoples and programs.

San Diego Campus