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Careers

Founded in 1884, Woodbury University is one of the oldest institutions of higher education in Southern California. With 26 practice-based, fully-accredited professional and liberal arts undergraduate and graduate majors, Woodbury is a non-profit institution dedicated to the student experience.

Learn more about Woodbury’s mission

Burbank Campus

Current available employment opportunities

Description

Woodbury University invites applications for the position of Academic Advisor for Student Success. This position reports to the Director of Retention and Student Success for the Woodbury Campus. The Academic Advisor supports the academic wellness of new and continuing students. The Academic Advisor for Student Success provides students with accurate and current information about academic programs and campus policies, makes referrals to supportive services and offices on campus in order achieve student success. The Academic Advisor for Student Success also supports the centralized advising program that assists students in mapping degree plans to achieve their educational and career goals. The advisor helps students choose elective courses that support their plans; sequence those courses to meet enrollment, program, and prerequisite requirements; and maintain the plans as goals and circumstances change. The advisor liaises with faculty mentors who provide discipline-centered perspectives, a community outreach coordinator that supports work-based experiences, and a financial sustainability advisor.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $22.00 – $24.20 (commensurate with experience and qualifications).

Responsibilities

  • Coordinate activities associated with student success:
    • Recruitment, train, and supervise Academic Peer Mentors (APMs)
    • Effectively utilize an early alert system to monitor and provide information to help students overcome obstacles to achieving academic goals.
    • Support Academic Affairs with management of orientation activities which includes professional advising and Placement Exams.
  • Serve as academic counselor for academically at-risk students.
  • Prepare reports for non-registered students and implements retention plan
  • Assists the Academic Advisors with course selection to ensure appropriate sequencing to meet enrollment, program, and prerequisite requirements, and maintains plans and goals as circumstances change.
  • Coordinates with Career Services to assist students with goal setting and planning; current transfer, graduation, and degree completion requirements; and appropriate course registration.
  • Effectively manages and utilizes university systems to monitor and provide information to students and participates in campus committees that help students overcome obstacles and achieve their academic goals.
  • Other duties as assigned.

Qualifications and Education Requirements

  • Bachelor’s degree required in education, counseling, student development/student affairs, or a related field. Master’s degree in education, counseling, student development/student affairs, or a related field preferred.
  • Three years’ minimum experience in education, preferably post-secondary experience with first-year, transfer, and/or graduate students.
  • Experience working with Latinx, low-income, and historically underrepresented students, and issues relevant to ethnic minority populations.
  • Knowledge of higher education curricula and willingness to keep current with trends in higher education and all university academic programs.
  • Excellent oral and written communication skills, including computer literacy with knowledge of word-processing and spreadsheets.
  • This nonexempt position may require availability on evenings and weekends.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical, and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with and has verbal contact with others.

 

Application: Review of applications will begin immediately and remain open until filled.

All application materials must be submitted through the Woodbury University Job Board. Email applications and submissions on third party platforms will not be considered.  Submissions must include:

  • Current resume
  • Cover Letter
  • Contact information for at least three references

Learn More and Apply Now

Description

Woodbury University invites applications for the position of Administrative Assistant in the Student Affairs. The individual will assist in the creation of a positive student experience by coordinating student affairs administrative processes and supporting students’ developmental needs. The candidate must be well organized, have strong problem-solving abilities, and can meet critical deadlines. We are looking for a motivated self-starter who is people-oriented and gets along well within a team.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $21.68 – $22.64 (commensurate with experience and qualifications).

Responsibilities

Administrative                                                                                                                                                               

  • Schedule student meetings and other appointments utilizing Outlook.
  • Manage administrative and organizational functions which further the mission of the Student Affairs office.
  • Updates and maintains webpages.
  • Maintain the Student LMS Database for Title IX training: assigning new students, running reports, sending reminders, and responding to students’ questions.
  • Maintain all Conduct files as needed by supervisor.
  • Attends and takes notes at meetings as needed.
  • Is the main Student Affair’s point of contact person for employees, students, and guests in regards to Q&A, assistance, and passing on information to the rest of the team.
  • Creates and submits reimbursement forms for the supervisor.
  • Creates and maintains monthly calendars and assigns shift rotations for Student Affairs, Professional Staff, and CARE Team.
  • Handles the administrative needs of the Professional Staff, CARE Team, weekly email updates, creating flyers, and managing emails.
  • Assist the supervisor in updating and maintaining the Student Handbook.

Assist RLC with Housing Administrative duties:                                                                                                                                                                                                                 

  • Maintain and regularly update confidential student rosters and occupancy lists.
  • Gathers and maintains data within the student-housing database for use in daily, weekly, monthly, and yearly reports.
  • Assists with creating student accounts, assigning rooms, submitting maintenance tickets.
  • Assists with all major Housing events including move-in and move-out.

General                                                                                                                                                                           

  • Assists with daily administrative needs such as monitoring Student Affairs email and phone calls.
  • Assists Student Affairs during Campus Events, including Graduation.
  • Create and maintain all flyers for the department and events as needed.
  • Attend weekly Student Affairs meetings and ad hoc meetings as necessary.
  • Provide quality customer service and positive interactions to parents, students, and University staff.
  • Other duties as assigned.

This position is designated as Campus Security Authority (CSA) based on the job functions:

  • Campus Security Authority (CSA) is an individual, who by virtue of their university responsibilities and under the Clery Act, is designated to receive and report criminal incidents to the Department of Public Safety so that they may be included and published in the university’s Annual Security

Qualifications and Education Requirements

  • Bachelor’s degree in a related field or equivalent preferred
  • 2-3 years of administrative experience (higher education experience preferred)
  • Consistently demonstrates polished interpersonal, organizational and communication skills.
  • Demonstrate the ability to exercise judgment in order to shift priorities, organize multiple tasks simultaneously, and work with minimal direction.
  • Detail orientated and organized.
  • Ability to collaboratively with other staff.
  • Advanced knowledge of Microsoft office suite (Word, PPT, Excel…)

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical, and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with and has verbal contact with others.

Learn More and Apply Now

Description

Woodbury University invites applications for the position of Progress Evaluator. This position reports to the Registrar and serves as primary reporter and interpreter of the university’s satisfactory academic progress requirement, as well as the monitor of other student status situations. Duties include responsibility for maintenance, update, and assessment of student status data and compliance with government and university regulations. Must develop an overview of a variety of reporting cycles and office functions in order to initiate and maintain appropriate procedural and system responses. Incumbent will assist in the evaluation of transfer credit for current and prospective students.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $26.50 – $28.50 (commensurate with experience and qualifications).

Responsibilities

• Each semester, assess students’ academic standing. Identify the population in initial stages of academic jeopardy and notify them in writing. Create and submit a report of those students who are on probation for two or more semesters to the Office of Student Development for decision and notification. Develop and maintain tracking mechanisms necessary to ensure the accurate and timely documentation of individual student progress to include probation and disqualification.
• Maintain the dual audit trail (hard copy and electronic) with regard to additional student status situations: leave of absence, withdrawal, out-of-status, extended status and statute of limitations. Responsible for status data integrity. Develop methods for audit and continual updating.
• Responsible for annual semester course scheduling process. This includes creating course matrixes for review by department chairs. Develop method for auditing and continual updating of course sections based upon department submissions. Assign classrooms based on the needs of each course and room setups. Coordinate available studio space with design school’s administrative assistant.
• Learn and share in all evaluation duties of the Registrar’s Office as assigned, which may include, but are not limited to, transcript processing, student verifications letters, transfer analysis and articulation, issues of residency and concurrent enrollment. In addition, provide research for petitions to the Faculty Academic Policy Appeals Committee.
• Responsible for compliance with government regulations with regard to students’ status. This includes providing accurate electronic enrollment verification to the National Student Loan Clearinghouse and adhering to the 60-day reporting cycle (input, audit, and send). Monitor changes in regulations as well as changes initiated by the Clearinghouse.

Qualifications and Education Requirements

• Bachelor’s degree preferred, although education and experience equivalent to a degree may be considered.
• Familiarity with academic procedures and protocols helpful but not essential.
• Computer literacy required – knowledge of student information systems preferred. Two years computer experience desired: Technical expertise in Word, Excel, Access, email and knowledge of database software a plus.
• Detail and multi-task orientation; skills in analysis and problem solving; ability to organize.
• Must be willing and able to learn University curricula and develop a working knowledge of academic and administrative policies and procedures. Must be able to cultivate full knowledge of academic regulations and standards of confidentiality and security dictated by law and best practice. Orientation and training for this position takes one year (full academic year cycle).
• Excellent oral and written communication skills and ability to compose correspondence when necessary.
• Personal and interactive skills needed to work in a very busy, fast-paced environment. Extensive contact with students, faculty and staff, requiring customer service orientation.
• Excellent interpersonal skills as well as ability to interact diplomatically with a diverse population are required.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical, and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with and has verbal contact with others.

Learn more and apply now

Description

Woodbury University invites applications for the position of Associate Dean of Students. The Associate Dean of Students serves as a dynamic leader within the academic community, fostering a supportive and inclusive environment conducive to student success and personal development. Reporting directly to the Dean of Students, this role involves comprehensive oversight of all aspects of Student Affairs, including Residence Life and Housing, Student Activities/Student Government, Wellness, Student Conduct, Clubs and Organizations, and initiatives.

This position qualifies for university sponsored employee benefit plans and programs (e.g., group health insurance, life insurance, tax deferred annuity plan, annual vacation, sick, and paid holidays), subject to the eligibility requirements and conditions of each plan and program.

Salary/Hourly Range: $65,000 – $95,000 (commensurate with experience and qualifications).

Responsibilities

1. Leadership and Strategic Planning:

  • Provide visionary leadership in developing and implementing strategic initiatives aligned with the institution’s mission, vision, and values.
  • Collaborate with campus stakeholders to assess student needs and develop innovative programs and services to enhance the student experience.
  • Serve as the senior leader of Student Affairs at the Woodbury campus reporting to the Dean of Students on the Redlands campus and the Senior Campus Official at Woodbury (during transition).

2. Student Affairs Management:

  • Oversee all aspects of Student Affairs, including Residence Life and Housing, Student Activities/Student Government, Wellness, and Student Conduct, Clubs and Organizations.
  • Ensure that policies, procedures, and practices within each area are aligned with institutional goals, federal and state legislation, and promote student engagement, well-being, and success.
  • Develop, implement, and hold accountable for the division’s budget.

3. Supervision and Staff Development:

  • Provide supervision, mentorship, and professional development opportunities for staff within the Student Affairs department.
  • Foster a collaborative and inclusive work environment that encourages creativity, innovation, and continuous improvement.

4. Student Support and Advocacy:

  • Serve as a primary advocate and resource for students, addressing concerns, providing support services, and promoting a culture of inclusivity and respect.
  • Collaborate with campus partners to develop and implement strategies to support the academic, personal, and social development of all students.
  • Support students by attending on and off-campus programming.

5. Crisis Management and Student Conduct:

  • Oversee the administration of student conduct processes, ensuring fairness, consistency, and adherence to institutional policies and regulations.
  • Provide leadership in responding to student crises, emergencies, and other challenging situations, working collaboratively with campus partners to ensure student safety and well-being.
  • Lead the Crisis Assessment Response and Education and oversee the case management of needed care.
  • Serve as Professional Staff on Duty, varies one to two times a month.

Qualifications and Education Requirements

  •  A Master’s degree is required. A Bachelor’s degree and relevant experience are required.
  • 3-5 years of previous experience with progressive responsibilities.
  • Must demonstrate a record of success in student conduct.
  • Must possess general knowledge of higher education.
  • Title IX certification and judicial protocol in university / college setting preferred.
  • Must have strong communication skills and must be able to work within a diverse community.
  • Must be able to work independently.
  • Must be committed to university goals and mission.
  • Results oriented and the ability to perform multiple tasks efficiently and effectively is essential.
  • Strong professional presentation skills with comfort presenting to large and small groups is necessary.
  • Computer proficiency required. Advanced knowledge of Excel and Microsoft Word preferred.
  • Knowledge of:
    • Education Administration – Understanding of educational principles, policies, and procedures relevant to higher education institutions.
    • Student Affairs – Knowledge of student development theory, counseling techniques, and best practices in student services.
    • Legal and Ethical Compliance – Familiarity with laws and regulations governing student rights, privacy (FERPA), Title IX, ADA, etc.
    • Diversity and Inclusion – Awareness of issues related to diversity, equity, and inclusion, and strategies for promoting a welcoming and inclusive campus environment.
    • Academic Programs – Awareness of academic programs, curriculum requirements, and academic policies.
    • Crisis Management -Knowledge of crisis intervention protocols and procedures to respond effectively to emergencies or student crises.
  • Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with reasonable accommodations. The requirements listed are representative of the knowledge, skill, and/or ability required.

  • Good vision, hearing/listening, and clear speech.
  • Hand/fingers dexterity.
  • Simple to complex reading, writing, clerical, and math skills.
  • A combination of sedentary work, walking, standing, lifting and/or carrying up to 25 pounds.
  • Works with and has verbal contact with others.

Apply Now!

San Diego Campus

Current available employment opportunities

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