Student On-Campus Day Access

On Monday, August 10, you received an email from your Dean informing you that you had been allocated three days to visit campus in Fall 2020 starting August 24th. We’ve received several questions about this email and would like to provide additional clarification on certain points. Below are our answers to frequently asked questions:  

FAQs

No, unfortunately, students cannot visit campus on whichever day of the week they choose. To help facilitate social distancing on campus, students have been assigned three days on which they can visit campus for in-person course attendance, other coursework-related reasons, or in-person student services (if within those departments’ business hours).

Security will be referring to the master list of day allocations before admitting students to campus. Within extenuating circumstances, students may request that a Woodbury department submit a request to Security for a one-time visit.

Several factors went into determining how days would be spread out across the student population. The most important factors were:

  • Number of students on campus on any given day
  • Students’ course schedules
  • Online versus in-person course delivery for the courses students are taking

Your individual course schedule as of the evening of August 9 was taken into account when you were allocated your days. If you were registered at that point for fully in-person or hybrid courses, you should have been allocated days that corresponded to your schedule to a certain extent. Please note that if any of those fully in-person or hybrid courses were held on two days of the week, you were only allocated one of those two days. This is because room capacity constraints limit how many students can be in classroom spaces.

If you are registered exclusively in fully-online courses, you likely will not have received days that correspond to the days those courses are held. You were likely assigned days at random and in a way that would ensure proportional distribution of campus visits across days.

Not necessarily. All registered students were allocated three days, but not all of those students are required to come to campus on those days. Students who have registered for in-person/hybrid courses are being asked to attend these types of classes on campus on the days that correspond with their in-person/hybrid courses. Otherwise, you do not have to visit campus on the days you have been allocated.

Please visit the Fall 2020 Course Delivery Page.

This list will continue to be updated so please refer back to it regularly. At this point, the majority of courses across the university will be delivered online in Fall 2020. If, however, you are enrolled in any courses with in-person or hybrid instruction, your assigned days should overlap with at least one of the days in which you need to attend each of those courses.

First, be advised that you can only request that your day allocations be changed if you have a legitimate reason for doing so. Even if you do have a legitimate reason, Woodbury cannot guarantee that your request will be fulfilled. Any requests for change can only be fulfilled if they do not conflict with campus-wide considerations (e.g., the number of existing campus visits per day).

Second, you should know that you can only request that one of your three days be adjusted.

If you would like to request a change to your day allocations, please reach out to your designated school/college representative (see below for a list of representatives and their contact information). If your representative deems that your reasons for requesting a change meet certain criteria, s/he will provide you with a Day Change Request Form.

Because we want to ensure the safety of our students and maintain our efforts to socially distance students, there are limited circumstances in which students can request a change to one of their day allocations. In certain circumstances, the following may be valid reasons for requesting a change:

  • For course-related needs, an instructor may require that you shift your scheduled day.
  • Your schedule may have changed through the registration drop-add process, requiring you to visit an in-person/hybrid course on a different day.
  • You may have conflicting off-campus work schedules.
  • You may need to access a certain facility on a regular basis.

Students who request that their day allocations be changed will be asked to provide detail on these reasons. Even if you do have a legitimate reason, Woodbury cannot guarantee that your request will be fulfilled. Any requests for change can only be fulfilled if they do not conflict with campus-wide considerations (e.g., the number of existing campus visits per day).

At this point in time, we expect that day change requests will be reviewed at the end of the week (starting the week of August 17).

We expect that you will be notified within 10 days as to the status of your request. Please submit your Day Change Request Form as soon as possible.

If you have a legitimate reason for adjusting your day allocations, please contact your school/college representative (see below for a list of representatives and their contact information).

If at all possible, visits to campus should be limited to one of the three days assigned.  If you absolutely must come to campus on another day, please reach out to the department or facility with which you need to meet; they can submit a one-time visit request on your behalf.

Please make sure that you have first read through this full list of FAQs as well as the more general FAQs on this webpage. If your question has still not been answered, please reach out to your school/college representative (see below for a list of representatives and their contact information).

Please refer to the table below.

 

SCHOOL/COLLEGE PRIMARY REPRESENTATIVE SECONDARY REPRESENTATIVE TERTIARY REPRESENTATIVE
School of Architecture Marina Zakarian

Marina.Zakarian@woodbury.edu

Galina Kraus

Galina.Kraus@woodbury.edu

School of Business Joy Tabuchi

Joy.Tabuchi@woodbury.edu

Lori McCall-Patrick

Lori.McCall-Patrick@woodbury.edu

College of Liberal Arts Elizabeth “Lisa” Cooper

Elizabeth.Cooper@woodbury.edu

Marty Tippens Marty.Tippens@woodbury.edu Rachel Farnsworth

Rachel.Farnsworth@woodbury.edu

School of Media, Culture, and Design Bronwen Diffner

Bronwen.Diffner@woodbury.edu

Arturo Medina

Arturo.Medina@woodbury.edu